Move beyond HR spreadsheets without paying a platform minimum.

LekhaHR publishes an exact per-active-employee rate, so the cost scales with your headcount and nothing else. On the Operations plan at annual rates, 10 employees works out to ₹790 per month equivalent, 25 employees to ₹1,975, and 50 employees to ₹3,950. Business runs ₹1,190, ₹2,975 and ₹5,950 for the same sizes. There is no base platform fee and no minimum headcount; every figure excludes GST.

No. LekhaHR has no minimum headcount and no base platform fee. You pay only for active employees, so a five-person team is charged for five people and a fifty-person team for fifty.

At annual rates for 25 active employees, Operations is ₹1,975 per month equivalent and Business is ₹2,975 per month equivalent, both excluding GST.

The quoted rates exclude GST. 18% GST is added on top and shown as a separate line, never folded into the headline rate. That keeps the invoice you receive predictable from the figure you see on the pricing page.

LekhaHR does not offer a free-forever plan. Instead of a gated "cheapest" claim, it publishes a low per-active-employee rate you can check yourself, and a 14-day Business trial so you can evaluate the product before committing. Free tools usually recover the cost elsewhere; a published rate is the honest version of "cheapest".

That depends on which problem is actually urgent. LekhaHR does not self-rank or show customer logos it does not have. It fits a growing Indian team formalising employee records, attendance and leave with transparent pricing; it is the wrong pick if you need released payroll, hiring or performance modules, or field hardware, today. The fit guidance above answers this in both directions.

A spreadsheet can be fine while a handful of people work one location, approvals are informal and nobody needs an audit trail. You have outgrown it when no one can explain how a leave balance was calculated, a correction overwrites the original value and its approval, or requests and decisions live in chat instead of on the record. At that point the spreadsheet is a liability, not a saving.

When you need released payroll, hiring, HR Helpdesk or performance review as a working module today; when you need kiosk or biometric-verification hardware, offline-first field punching, or continuous field GPS. Those are honest gaps in the current scope, and a device-led or full-suite product will serve you better for now.

As an Indian team grows, statutory duties arrive in a rough order as headcount and wages cross the legislated thresholds — establishment registration first, then provident-fund and employee-insurance obligations, and Professional Tax in the states that levy it. LekhaHR keeps the clean employee, attendance and leave record those filings draw on. It does not file them for you and does not replace your CA or payroll consultant.

LekhaHR can capture location when an employee checks in or out and validate the configured office geofence. It does not track movement in the background, build travel routes or monitor employees between punches.

It is a system that holds employee records and runs the routine people workflows — attendance, leave and self-service — in one place, so those facts stop living in disconnected spreadsheets and chat threads. For a small Indian business it replaces the manual re-entry between attendance, leave and whatever produces the monthly salary.